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Pilot: Contractor insurance and RAMS expiry

Contractor insurance and RAMS, asked for only when they expire: in pilot

Somebody at your site chases contractors for insurance certificates and RAMS, and finds out that a certificate has lapsed when the contractor is already at the gate. You want each contractor’s documents held once, with their dates, and asked for again only when they are due.

Book a 15 minute callOr email us about contractor documents

Last reviewed 2 October 2026.

Today

Today the documents are collected per permit

  • Inside the Permit to Work module, each permit request collects the contractor’s insurance, RAMS and COSHH assessments before arrival, and a manager at your site checks them before authorising the permit.
  • Permit to Work is in early access and has not yet run at a customer site.
  • Nothing remembers a contractor between visits. The documents belong to the permit they were uploaded for, and the next permit asks for them again.
  • Nothing tracks an expiry date. Whether a certificate is in date is checked by the manager reading it.

Permit to WorkContractor sign in on the platform

The pilot

Held against the company, with the dates

The pilot will keep a contractor’s documents against the company, each with its expiry date. We plan for a contractor to be asked for a document again only when it is due.

Concept sketch. Not built yet.The contractor’s officeuploads its documents onceEach is kept against thecompany, with its expiry dateIn date: the next visitasks for nothingDue: the contractoris asked again
Concept sketch. Not built yet.

What we want to hear

Tell us about your contractor paperwork

  • How many regular contractors do you have?
  • Which documents do you hold on each of them?
  • Who checks them now, and when?

What it costs

The platform price is published

The kiosk platform is £150 a month plus VAT, with setup from £599, and the iPad and stand are included. Our existing modules are £150 a month each. The pilot is priced with the first sites, and agreed before anything is set up.

Every published priceWhat the kiosk does not doThe roadmap: built, in pilot, on request

Also in pilot: Visitor pre-registration, Contractor induction video, Visitor health questionnaire on screen, Staff on the fire roll call, Visitor parking registration, A message listing who is still on site, Key and equipment sign-out register.

Next step

Tell us who does the chasing today

Fifteen minutes on the phone, or an email. Tell us how many contractors you see regularly, which documents you hold and who checks them, and we will tell you straight whether the pilot would take the chasing off them.

Book a 15 minute call

Would rather email? [email protected]

Or ring 0115 727 0698