Driver sign in kiosk
A driver sign in kiosk for the gatehouse, the hatch or the goods-in door
Delivery and collection drivers arrive all day, and the record of who came onto your site is a clipboard at a hatch. On the kiosk a driver enters their name, company and registration, accepts your site rules on screen and is on the roll call until they leave.
Part of the platform: £150 a month plus VAT, setup from £599, iPad and stand included. Last reviewed 2 October 2026.
At the screen
What a driver does, and what you get
- 1
The driver enters four things
Their name, their company, who they are here to see and the vehicle registration. The registration field is optional on the form, so make filling it in your site rule.
- 2
They accept your site rules
Your rules are on screen: where to park, where to wait, what to wear. Nobody is signed in until they accept them, and the exact wording accepted is stored with the visit.
- 3
Your channel is told
The arrival posts to your site’s Microsoft Teams or Slack channel, with the driver’s name, company, host and registration.
- 4
They are on the roll call
From that moment the driver is on the fire roll call, read from a phone at the assembly point, until they are signed out.
For couriers who only drop a parcel: Delivery Drop-offThe kiosk in a warehouseFor contractors: the contractor sign in systemIn pilot: registrations passed to a parking operator
Being straight with you
What it does not do for drivers
- English only today. The screens and your site rules are shown in English.
- No booking reference, trailer number or load field. The form is the four things above and cannot be added to.
- No link to a weighbridge or a transport system. The kiosk posts to a Teams or Slack channel and nothing else.
- One set of site rules per site, so drivers and visitors read the same text. Write it to make sense to both.
- Anyone still signed in at 23:59 UTC, which is 00:59 in summer, UK time, is signed out automatically at that time. A driver who forgets to sign out shows that time, not when they left.
- A courier who only uses Delivery Drop-off is logged as a delivery. That is not a sign in, and they are not on the roll call.
Other languages
Drivers who do not read English
The pilot is other languages for drivers. Tell us which languages your drivers need.
If you are audited to BRCGS
The clause that names drivers
Contractors and visitors, including drivers, shall be made aware of all procedures for access to premises and the requirements of the areas they are visiting, with special reference to hazards and potential product contamination.
That is the first sentence of clause 4.2.4 of the BRCGS Global Standard Storage and Distribution, Issue 4, quoted from BRCGS’s own Site Self-Assessment Tool (SD401, version 4, 6 May 2021), read on 2 October 2026. A driver who accepted your site rules on the kiosk is on the record as having been shown them, with the time. The kiosk produces that record. It does not make a site compliant, and your auditor judges the whole system.
Before you ask
Questions transport and goods-in managers ask
Do drivers need to read English to use it?
Today, yes. The screens and the site rules are in English only. Other languages for drivers are a pilot and are not in production: if your drivers need them, tell us which languages.
Can it record a booking reference or a trailer number?
No. The form is name, company, who the driver is here to see and the vehicle registration, and there is no field for a booking reference, a trailer number or a load. Those stay in your transport system or on your gatehouse sheet.
Is a driver on the fire roll call?
A driver who signs in is, until they are signed out. A courier who only uses Delivery Drop-off is logged as a delivery and is not. If your drivers come further than the door, have them sign in.
What does it cost?
Driver sign in is part of the kiosk platform: £150 a month plus VAT per site, with setup from £599, and the iPad and stand are included. Nothing is charged per driver.
Next step
Tell us what happens at your gate today
Fifteen minutes on the phone, or an email. How many drivers a day, where they report and what they are told before they come in. We will tell you straight whether a kiosk at that door is worth your time.
Book a 15 minute callIf the fields you need are the ones this page says it does not have, we will say so.
Would rather email? [email protected]
Or ring 0115 727 0698